There are many email service providers (ESPs) available, but some of the most popular ones include:
- Gmail
- Outlook/Hotmail
- Yahoo! Mail
- ProtonMail
- Zoho Mail
- Mail.com
- AOL Mail
- GMX
- iCloud Mail
- FastMail
- Tutanota
- Hushmail
- Yandex.Mail
- Mailchimp
- Sendinblue
- Campaign Monitor
- Constant Contact
- iContact
- Aweber
- GetResponse
There are many others available, including some that are focused on business use, such as Microsoft Exchange and G Suite (now known as Google Workspace).
Note that some of these providers are primarily focused on email marketing and may not be ideal for personal or business email use. Additionally, some providers may have different features, pricing plans, and limitations, so it's important to evaluate them based on your specific needs and requirements.
Type of E-Mail 📩
There are several types of email that are commonly used for different purposes. Here are a few examples:
Personal email: This type of email is used for communication between friends, family, and acquaintances. Personal emails often contain informal language and may cover a wide range of topics, from updates on personal events to sharing funny videos or articles.
Business email: Business email is used for professional communication between colleagues, clients, and other business contacts. These emails are usually more formal in tone and may include information about meetings, projects, or other work-related topics.
Marketing email: Marketing emails are used to promote products or services to potential customers. These emails often include calls to action, like clicking a link to make a purchase or sign up for a newsletter.
Transactional email: Transactional emails are sent as part of a transaction or interaction with a company, such as a confirmation email after making a purchase or a password reset email. These emails typically contain important information and may be automated.
Newsletters: Newsletters are regular emails sent by companies, organizations, or individuals to a list of subscribers. These emails often include news or updates related to a specific topic or industry, as well as promotions or calls to action.
Phishing email: Phishing emails are designed to trick the recipient into providing sensitive information, such as login credentials or financial details. These emails may appear to be from a legitimate source, but contain malicious links or attachments that can infect the recipient's computer or steal their information
Social media email: Social media platforms often send emails to users to notify them of new messages, friend requests, or other activity on the site. These emails may also include recommendations for new connections or updates on changes to the platform's features.
Reminder email: Reminder emails are used to prompt recipients to take action on a particular task or event, such as attending a meeting or paying a bill. These emails may be automated or sent manually and are often designed to be clear and concise.
Invitation email: Invitation emails are used to invite recipients to attend an event, such as a party or a conference. These emails may include details on the date, time, and location of the event, as well as any relevant registration or RSVP information.
Welcome email: Welcome emails are used to welcome new customers or subscribers to a service or product. These emails may include a thank-you message, an introduction to the company or service, and information on how to get started.
Feedback email: Feedback emails are used to solicit feedback from customers or users on a product or service. These emails may include a survey or questionnaire, as well as an incentive for providing feedback, such as a discount or free trial.
Legal email: Legal emails are used for communication related to legal matters, such as subpoenas, court filings, or contracts. These emails are often highly formal and may require a specific format or language to be used.
Follow-up email: A follow-up email is sent after a meeting, interview, or other interaction to recap the discussion and express continued interest. These emails may also include additional information or answers to any questions that arose during the initial interaction.
Collaboration email: Collaboration emails are used to coordinate work with others, whether within a company or across different organizations. These emails may include requests for input, status updates, or requests for materials or resources.
Apology email: An apology email is sent to express regret for a mistake or inconvenience caused to the recipient. These emails may also include an explanation of the situation and any steps being taken to prevent similar incidents in the future.
Thank-you email: A thank-you email is sent to express gratitude for a gift, a job interview, or other acts of kindness or assistance. These emails may also include a brief recap of the interaction and a request to stay in touch.
Resignation email: A resignation email is sent to inform an employer of an employee's intent to resign. These emails may include a reason for the resignation and details on the employee's final day of work.
Confirmation email: A confirmation email is sent to confirm the completion of a task or the receipt of an order or request. These emails may also include a summary of the action taken and any next steps that need to be completed.
Parts Of an Email Address
- The username or local-part: This is the unique name that identifies the user or mailbox within the email system. It can contain letters, numbers, and special characters such as periods (.), hyphens (-), and underscores (_). For example, in the email address "johndoe@example.com," "johndoe" is the username.
- The domain or domain name: This is the part of the email address that specifies the domain name of the email provider or server. It typically consists of a company name, followed by a dot (.) and a top-level domain (TLD), such as ".com," ".org," or ".net." For example, in the email address "johndoe@example.com," "example.com" is the domain.
- The subdomain: This is a prefix to the domain and is used to further categorize or organize email addresses. It is separated from the domain by a dot (.), such as "sales.example.com."
- The display name: This is an optional field that is typically used to show the name of the sender or recipient, instead of the actual email address. It is usually enclosed in quotation marks and followed by the email address, such as "John Doe" johndoe@example.com.
- The extension: Some countries have specific domain extensions, such as ".co.uk" for the United Kingdom or ".com.au" for Australia. These extensions are added to the end of the domain name to indicate the country of origin.
How Does an Email Travel?
When you send an email, it goes through a series of steps before it reaches its intended recipient. Here's a simplified overview of how email travels:
- You compose an email and hit "send" in your email client (e.g., Gmail, Outlook).
- Your email client sends the message to your email provider's outgoing mail server (SMTP server).
- The SMTP server breaks down the email into parts, including the recipient's email address, the message, and any attachments.
- The SMTP server looks up the recipient's domain name (e.g., example.com) in the Domain Name System (DNS) to find the recipient's email provider's incoming mail server (POP or IMAP server).
- The SMTP server sends the message to the recipient's email provider's incoming mail server, which receives the email and stores it.
- The recipient's email client (e.g., Outlook, Apple Mail) retrieves the email from the incoming mail server using either POP or IMAP.
- The recipient can then read, reply to, or forward the email.
Of course, this is a simplified version of the process, and there are many technical details involved, such as authentication, encryption, and spam filtering, that ensure the email is delivered securely and reliably
How to find the original email header in Gmail
To find the original email header in Gmail, you can follow these steps:
- Open the email that you want to view the header for.
- Click the three vertical dots located at the top right corner of the email.
- Select "Show original" from the dropdown menu.
- This will open a new tab with the complete email header.
- You can then copy the entire header or specific parts of it, as needed.
Alternatively, you can use keyboard shortcuts to access the email header directly. Simply open the email, then press the following keys in sequence:
- Press "Ctrl + Shift + H" (on Windows or Linux) or "Command + Shift + H" (on a Mac) to open the email header.
The email header will appear in a new window or tab, depending on your browser settings. You can then review the header information and copy any relevant details
How to find the original email header in Outlook
To find the original email header in Outlook, you can follow these steps:
- Open the email that you want to view the header for.
- Click on the "File" tab in the top left corner of the email.
- Click on "Properties" in the "Info" section of the File tab.
- In the Properties window that opens, locate the "Internet headers" section.
- The internet headers will be displayed in the text box below the "Internet headers" section.
- You can then copy the entire header or specific parts of it, as needed.
Alternatively, you can use keyboard shortcuts to access the email header directly. Simply open the email, then press the following keys in sequence:
- Press "Alt + Enter" to open the Properties window.
- The internet headers will be displayed in the text box below the "Internet headers" section.
The email header will contain technical information about the email, including the sender's IP address, email client used, and other details that can help with troubleshooting email issues.
